EDIT Apr. 5, 10:19 am. This is the ad that appeared in The Record today. Still, they have not abided by their own bylaw. This is the best they can do to inform the landowners?
Another example of the incompetence of the administration and majority of the trustees due to their ignorance and stubborn refusal to learn. Is there a desire to inform the public? Doesn’t seem to be.
The Union Bay Improvement District cannot have the Annual General Meeting April 19 because the landowners have not been advised according to their own bylaw and the Local Government Act.
Here’s the email address of one of the creators of the UBID dysfunctional board. Maybe let her know what a great job these guys are doing: email@example.com
Anyone seen ads in the local paper or notices posted around the community advising of the upcoming Annual General Meeting? This is the only meeting that is truly for the landowners.
How about the UBID website? Anything prominently displayed advising landowners? How about the March Landowners Update? https://drive.google.com/file/d/1VsltQzz9-VCV5dwe9kADefpz_inLFQ7i/view Wouldn’t that be an opportunity to advise the landowners of the AGM? How about the email notices people sign up to receive information from UBID? NOTHING!
Have a look at the UBID https://union-bay.ca website to find out any information about the time and date of the AGM other than this:
Here’s a notice posted around Union Bay by UBID with a minor mention of the Annual General Meeting.
According to the Local Government Act, public notice must be given at least 14 days before the Annual General Meeting: http://www.bclaws.ca/civix/document/LOC/complete/statreg/–%20L%20–/Local%20Government%20Act%20%5BRSBC%202015%5D%20c.%201/00_Act/r15001_17.xml
Annual general meeting
690 (1) At least once in every 12 months, an improvement district board must call a meeting of the owners of land in the improvement district at which it presents the audited financial statements for the preceding calendar year.
(2) The annual general meeting must be open to the public.
(3) At least 14 days before the annual general meeting, the improvement district board must give advance public notice of the date, time and place of the meeting in accordance with the procedures established by bylaw under section 686 (1) (c) [advance public notice].
According to the Local Government Act, UBID must, by bylaw, establish the procedures for giving public notice respecting the date, time and place of meetings..:
686 (1) An improvement district board must, by bylaw, do the following:
(a)establish the procedures that are to be followed for the calling of meetings of the board and for the conduct of its business, including the manner by which resolutions may be passed and bylaws adopted;
(b)establish the procedures that are to be followed in calling and conducting
(i) meetings of select and standing committees of the board,
(ii) meetings referred to in section 690 [annual general meeting], and
(iii) meetings of any other committee composed solely of trustees of the improvement district acting in that capacity;
(c)establish the procedures for giving advance public notice respecting the date, time and place of meetings referred to in section 690 [annual general meeting] and any other meetings required to be open to the public by a regulation under section 687 (a) [regulations for public access to board meetings].
(2) The inspector or the chair of the improvement board may call a meeting of the trustees for any purpose, and the chair must do so when requested in writing by the inspector or by a majority of the trustees.
(3) The chair or the corporate officer must give notice to each trustee of each meeting of the improvement district board in accordance with the procedures established by bylaw under subsection (1).
UBID has established the procedure for giving public notice for meetings and the Annual General Meeting and it states 28 days notice must be given – page 2 of Bylaw 263, Meeting Procedures Bylaw: https://drive.google.com/file/d/1lAjtYhzLf431sd-gJjGE6VMMQfk43WjQ/view
It’s not like the Admin is unaware of how to place an ad. This UBID ad for the Open Houses is from Feb. 20, 2018 The Record classifieds: